Common Questions when booking a Chasing4Life event

How important is the contract you sent me?

Because of the problems we have encountered over the years, we will not schedule ANY program or presentation that is not accompanied by a contract issued from our office in Wood River, Nebraska or through our booking agency in Redlands, California. 

We are not responsible for ANY programs or presentations given or performed by ANY presenter unless the event was contracted through our office.  If you are approached by ANYONE regarding a Chasing4Life program, make sure that you are dealing with one of our agents.

The contract is your only way of knowing you have booked your event with us.

Why do I need to send a deposit?

Unfortunately, over the course of the last several years, we have had last minute cancellations that cost us a great deal of time and money. If you are serious about hosting any Chasing4Life event, a deposit will be required unless you have made other arrangements through our office.  Most events are part of a tour and so your day is important to us and an important part of that tour schedule!

I used to just call Eddy directly to book an event and that has changed; why?

Over the course of the last two years, demand has increased dramatically for our programming. Eddy has begun to mentor new presenters to take on the task of many of the longer tour runs and special needs events.  Use the "BOOKING" link to your left.  Eddy is still available, we just have a new system for scheduling his tour dates.

 
What is an itinerary?

You will be asked for an itinerary. We will want to know WHERE the event is being held, how many you expect at the event, what time the event is scheduled for, and WHO is the contact at the venue.  If your event is a series of programs in different locations, we will need travel times between locations as well.

 

How concrete are these deadlines?

Because of the huge undertaking every tour has become, you MUST get your contract and itineraries in by the deadline. Because of the intense 2013-2014 tour schedule, any late contracts or itineraries could result in a cancellation.

 

Can I choose the presenter we get?

Most of the time you will know which Chasing4Life presenter is doing what tour.  Dates that are not a part of a tour will give you the opportunity to choose the instructor.  Your budget may also determine which instructor is available. Make sure you inform our agent as to your budget constraints. Subject matter may also determine which presenter you need; not all of our instructors do all of our trainings or programs.  Use the link "PRESENTERS" to your left to view presenter's bios.

 

What kind of equipment do I need to have to host an event?

A standard powerpoint (LCD) projector is usuallythe most important. A screen large enough to suit the venue and crowd expected is also important. If your event is a large one, we may ask that a PA system is provided, or arrangements can be made for us to bring ours. Some tours automatically include our sound system. Make sure you ask.
 

Do I provide lodging?

Depending on the tour you have selected, the responsibility of securing lodging may fall on you. If this is the case, our instructors only ask that lodging is provided in close proximity to the venue, that the motel or hotel is clean and with a good reputation.  Large chain hotels and motels are not necessary.  We encourage our venues/hosts to seek out a sponsoring motel when possible.


Are you still bringing storm chase vehicles out on tour?

No. We have one vehicle on display in a museum in Illinois and arrangements are underway to place another, but we are no longer displaying any of the old vehicles at events and the new severe weather monitoring vehicles are only being used for the purpose they were created.  We are presently offering a special event called "Soldiers of Humanity- Ordinary people responding to extraordinary events" that includes the display of response gear, shelters and equipment but this is a special request event.
 

Will you help me make promo materials?

Yes, in fact, we would prefer it. Please do not use copyrighted pictures from other groups, stormchasers, television shows or photographers. The team should not be referred to as a stormchase team. Chasing4Life is a group of multi-hazard preparedness educators, disaster readiness educators and response trainers.  Because of the negative impact many in the storm chase community have had in the media and press, we are attempting to not make the connection between what our team accomplishes and what people are watching on every day television.
Event hosts that used copyrighted materials from another organization to market a Chasing4Life event could jeopardize their event and could possibly face a cancellation as well as loss of their deposit. We can no longer allow this mis-use and abuse of marketing materials.

 

Can I book programs for my local emergency services people?

Yes, but we ask that you pass along the contact number for your local emergency manager when you return your contract. We want to respect the authority in place in your area and make a healthy connection when we arrive.  It is always helpful for the instructor to speak to local emergency services before presenting to them.


Are all your programs the same?

No, in fact, we have over 140 programs in use right now. While each event has tailored versions for different age groups, we also have different subjects that range from terrorism preparedness to severe weather safety to earthquake science to geology and climate to photography to forensic epidemiology to lightning.  The list is almost endless. Looking for something specific or a special program for your conference of current theme? Just ask.


What kind of venue do I have to provide?

Any venue that will hold the expected attendance.  The room needs to have the ability to be darkened for the presentation.  Outdoor events are unique experiences for both the presenter and the attendee so we ask that you have as much information as possible regarding the area or venue when you call.

Are you still doing events for scouting?

 

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